Helpful and Practical Tips for Hiring Freelancers

Many businesses today are beginning to see the benefits of outsourcing their work to freelancers. It helps keep costs down and productivity up, and it’s also easier to manage. Startups and SMEs are especially inclined to hire freelance workers, especially designers, programmers, writers, audiovisual content creators and more.

When hiring freelancers, there are some basic ground rules that will help keep the relationship professional and avoid major issues that may crop up. Here are some important guidelines to consider:

1. Post on Legitimate Job Boards


Photo credit: Mobile Lifestyle

The best way to get as many good freelancers to see your job offer is to post it on legitimate freelance job sites. It would be better if you posted in a niche site. For example, many Malaysian freelance programmer hang out at Lowyat Forums, so posting a job board there will help you find a target employee faster.

Be clear about what the job entails and include as many details as possible. It’s best to state when your project is expected to begin, what the task is for, what your company does, the range of pay you can afford and how best they can contact you.

2.The Cheapest May Not Be The Best

hand holding a mobile calculator
Photo credit: Michael Villas

After you’ve narrowed down the final few candidates, ask to see their previous works or samples of their writing. Keep in mind that good work won’t come cheap and if you pick the freelancer with the lowest rates, you may not get the quality of work you require. Strike a balance between quality and the rates that the freelancer is asking for, meaning that you should pick someone whose skills match their rates and not skimp out on your budget.

3. Learn Their Terms and Conditions

As an employer, do call your freelancer in for a discussion on terms and conditions. Most freelancers maintain certain terms when it comes to turnover periods, payment channels, delivery dates, amendments of their work and so on. Most freelancers are open to negotiating so please be frank and put your concerns forward before agreeing to anything.

4. Sign a Contract

signing contract

Although some extra effort is needed, it will be best for both you and the freelancer to sign a simple contract detailing the terms and conditions you’ve both agreed upon. This contract will be able to protect both you and the freelancer in case of any misunderstandings or disagreements.

5.  Follow Up on the Project’s Progress

portrait of Business people shaking hands, finishing up a meeting

Most freelancers work from home, which means that you won’t see them daily in the office. This means that you’ll have to make the effort to speak to your freelancers from time to time in order to ensure that the project is up to par. If you can’t see them face to face, there’s always Skype and other technology you can use to communicate. Freelancers will generally appreciate it if you offer constructive feedback on their work.

6. Pay in a Timely Manner

Freelancers are regular Joes and Jills, meaning that they have bills to pay and family to support. Try and cut the amount of red tape needed to process their invoice and pay them as soon as the work is delivered. This will no doubt raise your reputation as a reputable employer and increase the trust levels of other freelancers you may hire in the future.

Now that you know the basics of hiring freelancers, why not give it a go and put out a request for what you need to all our professional freelancers here on Kaodim. Whether you’re looking for a writer, graphic designer, web developer, translator or other services, we’re sure you’ll be matched with some of the most talented people for the task at hand.

written by Michelle Chee