How to Find a Good Caterer For Your Event

Food is hands-down one of the most important aspects of any party. It’ll be gossiped among your guests, Instagrammed or uploaded on Snapchat, and will probably eat up quite a portion of your budget, so it better be worth your while. When it comes to choosing the caterer, it’s important to keep these tips in mind so you don’t end up burning a hole in your wallet.


Two Men Using Laptop at Cafe, Multiethnic Friends Guys Sitting at Coffee Shop with Computer Internet

You want to find caterers who are near you to reduce the chances of them getting lost in the area while doing the food delivery. This happened to me before and trust me – it wasn’t easy trying to keep a room full of hungry women at bay while I screamed directions through my phone. Read up on reviews left by previous customers to get an idea of the service you’ll be receiving.

Another great way to do your research is via word of mouth recommendations, which is always a good choice as you personally know the reviewer and often share the same taste. Proper research will narrow down your search for a good caterer because you’ll know they follow through on their promises and can expect the same level of service as they have given someone else. Or if you really want to save time –  just reach out to one of our catering experts on Kaodim! All you have to do is submit a request online or via our app and we’ll send you free quotes and profiles to compare!

Capability of caterer

catering fine dining dessert
Photo credit: Bon Appetour

Sure, these caterers might have a gorgeous portfolio, but have they done an event like yours? Just because they did an amazing job at your friend’s five-year-old daughter’s birthday party doesn’t mean they’ll be great for your Christmas dinner party.

Don’t hesitate to ask the caterer about the similar events that they have done before. It’s not about distrusting them – it’s just to make sure that you’re on the same page. To you, a beach-themed party could mean food served on floats, exotic themed drinks in coconuts, waiters dressed in floral shirts while to a caterer it might just mean sticking an umbrella in the food and drinks. Save yourself the disappointment and don’t sign a contract with your head in the clouds. Be clear about everything!

Flexibility of caterer

Photo credit: Business News Daily

Any half-decent caterer will have several menu options so you’ll have plenty to choose from. However, some of them can be a little a sticky if you ask them to fine-tune the menu to better serve your purposes. Make no mistake about it, this is your event!

Don’t change your plans to accommodate to your caterer – they should have the flexibility to customize their menu to suit your needs. Also, don’t be afraid to request for a food tasting session. There’s no better way to be certain that that’s how you want the food to taste and what the presentation will be like on the event day.

Reliability of caterer

Student typing on laptop
Photo credit: Emmerson Edu

Planning an event is certainly not an easy task. There are so many people to coordinate with and you might lose track on what has been agreed on. Trust in your caterer and the binding of a promise is well and good but nothing beats the written word in black and white followed by the signature on the dotted line. Be sure that your caterer gives you a contract and that everything from the price down to what the waiters will be wearing is clearly stated in the contract.

You might have started off negotiations for an event with 200 pax in mind but in the end, decided to downscale to a cosy 40 pax instead, but your caterer arrives on the day to feed five times the number of people at your party. Not only are you left with more food than your stomachs can handle but you have a hefty bill to boot. Having a contract that clearly states everything will ease your mind and serve as insurance should something go wrong.

Accountability of caterer

Photo credit: Sasha on Unsplash

Speaking of insurance, even the best-laid plans have a way of unravelling – what if you need to cancel your party at the last minute? Are you still expected to pay the full amount or can you get your money back? What happens to your deposit money?

These are all questions that should be answered in that all-important contract I mentioned above. Make sure you ask about your caterer’s cancellation policy from the very beginning and ensure that it is stated in the contract. Some caterers will be willing to give back a portion of the money but keep some (usually the deposit) as they could have booked someone else had it not been for your event. However, there are some caterers that do not accommodate for cancellations and will keep the money in its entirety. So, if you aren’t 100% sure about your event, go with caterers that have a money-back cancellation policy.

Once you’re ready to hire, head on to Kaodim to get quotes from caterers for your next event!

written by Mindy Kaura